Revision #2515 (‘Sarpedon’)

This weeks release ‘Sarpendon’ has a host of refinements to the platform, keeping you better informed about what’s occurring on the platform and to make the introduction process to new users as straighforward and interactive as possible.

Major Update:

A new ‘Page Information’ option has been added to the page actions menu.

  • In a community page, you can use this option to find out how many other people have the same page, the creation date of the current page version and links to contact the admins of the selected page.
  • For single-user pages, the creation date of the current version is available using the same process.

Sabisu help community.

We’ve added a new community called Sabisu Help that new users will automatically get upon signing up to Sabisu. The new community will include, help videos to make the introduction process to Sabisu more seamless than ever. These videos include:

  • Overview of the Widget Menu
  • Building Dashboards
  • Chatting in the platform
  • Building Community Pages

Minor Updates:

  • An issue with Key presses within textboxes in the platform using the Firefox browser has been resolved, you should now be able to enter text into dialog menus without any problems.
  • The ‘New Tab’ menu now dismisses itself correctly, there had previously been an issue where the menu would remain in the window when the tab name was set to ‘New Tab’
  • Our email notification system has been improved to make interaction with the hub more informative and interactive. You will now receive a direct link to the reply to your message or the message you were tagged in, you can now review these notifications using this 1-step process.

As always if you have any questions about the new updates and features. Feel free to get in touch.

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Revision #2495 (‘Agenor’)

Another jam packed week here at Sabisu, with the focus being on enhancing the Widget Editor, OPCUA integration and further enhancements to Poiltry demo pages.

Widget Editor:

The new look widget editor is easier to use than ever, with a major UI overhaul,  the process of creating widgets has been made both simpler and faster for the end-user.

  • Versioning of widgets has been reintroduced in the Widget Editor, allowing you to ‘Rollback’ the configuration of your widgets to set save points.
  • Adding subcomponents to a widget in the widget editor has been made more intutive with the new and improved drag and drop system, this may take a little bit of getting used to but is a much simpler motion in the long run, simply drag with the mouse button down on the desired component and release over the drop zone.

Other Changes:

  • The Poiltry Capital Projects pages have been improved to provide additional sample material.
  • Adding Widgets from Notifications now works as intended, the widget is added to the users desired page.
  • Trend graphs are now fully operational again.
  • Widget actions are now working as intended.
  • OPC UA connectivity has been introduced into the platform, introducing the possibility of connecting to OPC data sources through the platform.
  • The chat alert sound has returned to the platform, the sound is played each time you receive a message in chat.
  • finding colleagues using the hub has been simplified, the new filter allows the user  to exclude offline users from their members list in the top right of the hub.
  • Pages can once again be deleted and shared from the sidebar, check out the new icons next to the name of the page.
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3 things every enterprise IT manager should do #3: Honestly assess your product/market fit

And so to our final instalment of ‘let’s change enterprise IT’ series. As with parts #1 and #2, we think these lessons from startup land could lead to a step-change in enterprise IT capability, even if they feel a bit strange…

The product here is the whole package – the sum of the whole user experience of interacting with the IT team for any reason. We think of this ‘solution user experience’.

Product/market fit was the creation of Marc Andreesen. His definition is “being in a good market with a product that can satisfy that market”. In fact, “a great market — a market with lots of real potential customers – the market pulls product out of the startup.”

Isn’t this the kind of engagement every enterprise IT team wants with their business customers?

But isn’t enterprise IT a monopoly with a captive market? Indeed it is…right up to the point they outsource you…or the point where a disruptive technology appears and customers start adopting it specifically to get around the limitations of enterprise IT. The market needs to be satisfied and will be, somehow.

(And if you stop reading right there, construct a survey to get user feedback on your services and use the results constructively then that’s fine by me.)

Sean Ellis points to a good product/market fit as being indicated by 40% of users being ‘very disappointed without the product’. This is really interesting because a lot of IT departments I’ve worked for, and in, wouldn’t be able to hit that.

So how do you create a product that’s must-have rather than mandatory? Here’s how.

1. Double-down on the feedback from those that value the product

Find out what your users would be disappointed to lose and do more of it. Everything else is either BAU utility work or it’s pointless. For example, if they’d really miss the hands-on, one-to-one help they get from one of your support guys, go large with just that service.

Obviously the BAU utility work is important – the lights have to be kept on, the network has to carry traffic and so on. Often users will miss infrastructure altogether because it just works but you know how disappointed they’d be if became unreliable.

2. Keep testing hypotheses

Post #1 in this series talked about radically reducing batch size and item #1 above talks about user feedback. Your job is to put the two together to constantly assess your fit to your target communities.

This means testing lots of hypotheses quickly. The ones that have the best feedback you go with (as described above). The ones that fail you cancel – but at least you’re cancelling small jobs quickly, rather than large, complex, risky investments.

3. Communicate the technical solution; let people derive the benefit message

If your team keeps the infrastructure resilient, give the users the uptime stats. Sure, communicate them in an interesting way (“that’s equivalent to 5 minutes every millenia”) but you don’t need to do the benefits analysis up front. Let ‘em work it out.

(Francis Flaherty talks about communicating the concept of an infinite number, “…the complete works of Shakespeare would be encoded as numbers in there…”)

4. Build a business model

We use the business model canvas to quickly and visually get all the components of the model into place and we’d do the same in an enterprise environment. Once you’ve done it you can clearly see the gaps and test the viability of what you’re trying to achieve.

It might seem strange to want to model what is an internal business but we think it would focus an enterprise IT management team on key areas; value proposition, partnership, channels to the various customer segments within the business and so on.

What happens if you get it right?

We think if you get it right, you grow without trying in terms of reach, influence and value. As Stephen Covey famously says in the 7 Habits by concentrating on what you can influence, your sphere of influence grows.

So that concludes the series; the three things we’d do if we were pitched back into the land of enterprise IT would be:

  1. Cancel all our projects & reconstitute efforts around small batch, continuous workstreams.
  2. Radically desegregate the management & staff to produce a more collaborative environment.
  3. Honestly assess product/market fit and act on it.

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Next generation Asset Management: See collaboration in action with the Sabisu demonstration

This week we’ve added an Asset Management demo suite, so we thought we’d walk you through it.

If you’re not registered on the platform, head over to http://www.sabisu.co and fill in the form on the front page.

When you log in, join Poiltry Plc using this button:

Join Poiltry Plc - demo Sabisu project intelligence community

To see the data you need to join the Asset Management community which you do by clicking this:

Sabisu Asset Management

If you are already registered then great, log in and join the communities by heading over to the Hub (Sabisu Hub icon icon top right) and clicking ‘Find more communities’:

Sabisu Find more communities button

The Asset Management community is responsible for managing Poiltry’s assets in San Serriffe, on the Thirty Point peninsula of Caisse Inferiore island. There are 8 assets;

  • the shale gas cracking ethylene production facility near Gill Sands,
  • the HDPE plant, the construction of is documented in our project intelligence demonstration, and
  • 6 other production units (tagged as PU1 through PU6).

The management have standardised asset management KPIs for all these plants allowing them to identify and propagate best practice.

The emphasis is therefore on reliability and maintenance KPIs supported by drill-down data for each production facility. Shift logging data is also integrated into the reporting process.

Asset Management

When you join the Asset Management community you’ll get the following tab:

Sabisu Asset Management demo tab

Any time you see a number to the right of a tab’s title, you can click it to drill-down to other levels of information.

Sabisu Asset Management Drop Down

Whenever you mouse over a tab you get a drop down arrow which you can click to reveal this menu:

Sabisu Asset Management tab options

It’s all self-explanatory. You’ll only get the ‘Edit Community Page’ option if you’re a community administrator.

Any time you see the people icon on the left of a tab, you can hold your mouse over it to see which community the tab is associated with.

Sabisu Asset Management community hovercard

The Asset Management page will look something like this:

Sabisu Asset Management demonstration page

The main table on the left shows maintenance statistics from each of the plants. Each section is clickable; for example clicking ‘HDPE’ will open the HDPE drill-down sub-tab showing the relevant plant reliability KPIs. We explore the sub-tab screens a little more below.

When you mouse over one of the windows the title of the widget goes solid and you can drop a menu off the cog, where you can leave a message against the widget, leave feedback, share it and more. Here’s how it looks:

 Sabisu widget menu

Feel free to chat with the Sabisu guys or anyone else who’s on the Poiltry community.

Over on the right-hand side is failure data from SAP, with data from the Capital Projects system below it.

Over on the bottom right – perhaps just off your screen – is some pump comparison data and a link to the Shift Log system. This allows the Asset Management team quick access to review any maintenance activity the shift teams are carrying out.

Plant Reliability KPIs

Clicking on the Maintenance Failures table in the Asset Management Overview page opens a sub-tab showing plant reliability KPIs:

Sabisu Asset Management data drill down

Each of the Monthly Maintenance graphs shows the following data for each component:

  • Mean Time Between Failure (MTBF)  targets
  • measured MTBF
  • the number of maintenance activities carried out
  • the target number of maintenance activities planned for that type of component

The Motor Maintenance chart is different; the electric drive systems graph shows most of the relevant data so there’s a separate count for motor maintenance activity for each plant.

Shift Log data is also shown on each page so that shift data can be quickly accessed – it’s off to the bottom right.

Finally…

Enjoy!

And do drop us a line either on the platform, or in comments below.

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3 things every corporate IT manager should do #2: Radical desegregation

Following on from our controversial advice to ‘cancel all your projects‘ our next insight from the world of the lean startup is surely somewhat mundane…so mundane I can hardly bring myself to write it;

Create a startup environment.

Managers, abandon your offices. You are a leader, not a bureaucrat. Retain them for times of need only.

“I need to do things without being disturbed”

Really? You don’t want your team to come to you with problems? I think you probably  do – so don’t wait until someone comes to you with a problem and a back-story. Be out there with your ears open.

So it’s the other people that distract you; the ones who talk about nothing but football, or their kids. Co-locating with your team can solve that, too.

There are times when you’re stuck with the spreadsheet/presentation/proposal from hell and distractions aren’t what you need. I buy that totally and that’s where disappearing into a dark place is the only way to get through it and that’s where retaining some segregated office space comes in handy.

Personally, I retire to a city library and turn off my mobile – stimulating, can’t be disturbed. Others find some headphones do the trick.

“I need to discuss things in private with my team”

I agree. So do I. Book a meeting room, or go for a coffee with them. You’ll relax and you’ll drink/eat together, which in terms of teambuilding is one of the best things you can do. The walk to and from the coffee shop/room can be liberating and insightful.

“I don’t need to be with my team 24/7″

Well, if you’re anything like any other manager I’ve ever met, you won’t be. In fact, you can spend your life in an open-plan office and spend 20% of your time with your team because you’ll be out and about with senior management, meeting people in private, zooming off to corporate HQ or whatever.

What about your team? Can they be desegregated further?

It’s possible you already have an open plan office with invisible walls. No one crosses these imaginary boundaries and as a result you don’t have a cohesive team at all – just a bunch of people in a big space. So shake it up. Move desks depending on who’s working with who – at Valve they encourage employees to literally move the desks. If you have space it might mean a central bank of desks were people can come together for a few weeks, or it might mean everyone uses hotdesks all the time.

There’s this guy called Mark Zuckerberg who’s CEO of this startup called Facebook. Here’s his desk:

Something Sabisu and Facebook have in common

Mark Zuckerberg's desk

If it’s good enough for him…

(Note: At no stage have I said you need brightly coloured chairs, bean bags, pinball machines or even Apple Macs.)

The one thing that radical desegregation encourages is chat. This is a GOOD THING but people need to be able to document their chats, whatever they are. So, you need to:

Cover every wall with something to write on.

By articulating ideas they become an explicit, shared history for the team. It drives teamwork – and team building.

(In the corner of one of our whiteboards, the guys are scoring cheap coffee which is great. It’s hard to fall out with someone who agrees with you on coffee.)

So that’s part two. Creating the right environment. Here’s one of our offices:

Sabisu Manchester has walls covered with whiteboards

Your team needs space to write

 

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Next generation project intelligence: A tour through Sabisu’s demonstration

This week we’ve updated our project intelligence demo suite, so we thought we’d walk you through it.

If you’re not registered on the platform, head over to http://www.sabisu.co and fill in the form on the front page.

When you log in, join Poiltry Plc using this button:

Join Poiltry Plc - demo Sabisu project intelligence community

and you can click these buttons to join either or both of the communities.

Join Programme Performance - Sabisu project intelligence demo communityJoin Capital Projects - Sabisu project intelligence demo community

If you are already registered then great, log in and join the communities by heading over to the Hub (Sabisu Hub icon icon top right) and clicking ‘Find more communities’:

Sabisu Find more communities button

We have two new communities:

  • HDPE Project
    This is our totally fictional project to build a new 750 kta HDPE plant in San Serriffe, on the Thirty Point peninsula of Caisse Inferiore island, adjacent to the existing shale gas cracking ethylene production facility near Gill Sands.A project like this could easily cost around $400m and needs to bring together metrics from EPC contractors, vendors, sub-vendors and internal sources to build a real-time view of progress and mitigate risks to the total install cost. Our demonstration dashboards show just how Sabisu can do this.(Members of the old ‘Capital Projects’ community have been moved to ‘HDPE Project’ by our database magicians.)
  • Venture Programme Performance
    The parent project directorate for the HDPE project. Other projects in the directorate are Project B, C and D (our creativity ran out early).This directorate needs to bring together metrics from each of the four projects to control over $1bn of spend. It’s a significant undertaking and the risks are substantial – nearly all programmes of this size over-run, yet this demo shows how Sabisu eliminates the traditional significant lag between a situation developing and the directorate becoming aware of it.

HDPE Project

When you join the HDPE Project community you’ll get these community pages:

Sabisu project intelligence demo community default pages

Any time you see a number to the right of a tab’s title, you can click it to drill-down to other levels of information.

Any time you see the people icon on the left of a tab, you can hold your mouse over it to see which community the tab is associated with. Here’s an example with our Asset Management community:

Sabisu community hovercard

When you join the HDPE Project community, here’s what you’ll see:

HDPE Weekly KPIs:

Sabisu can show real-time data so weekly KPIs are no problem. Here we’ve gone for a simple series of tabular scorecards – but in reality you might want to mix and match different types of report.

Sabisu HDPE Project Weekly KPIs

When you mouse over one of the windows the title of the widget goes solid and you can drop a menu off the cog, where you can leave a message against the widget, leave feedback, share it and more.

HDPE Project:

As you move your mouse over the HDPE Project tab you’ll find a drop down appears below the tab. Check it out – you can share the tab or customise it to your needs.

This page summarises the project as it stands so it’s a mixture of metrics (SPI, progress), summary information (from a CapEx approval system for example), data tables and scorecards.

Sabisu project intelligence demo - Project summary

In the screenshot we’ve also clicked on the drill-down number on the tab so you can see other project information you can query from here. You can also drill-down by clicking wherever your cursor changes to a little hand, or by clicking this icon:

Sabisu icon for data drill-down

My cursor turns to a little hand over the Quantities table…so let’s take a look:

Sabisu project intelligence demo - drill down to show Quantities

HDPE Project Engineering:

Project engineering shows how you might construct a page to show key engineering data – in this case resources at two locations, production of key design documentation and components.

Sabisu project intelligence demo - project engineering

You could build your own page by clicking this

Sabisu dashboard add page

and then choosing items from ‘Poiltry Capital Projects’ from the side bar.

HDPE QA:

The final screen is some basic QA information, so there’s data on non-compliances and incentives for example.

Sabisu project intelligence demo - QA

Venture Programme Performance

When you join the Venture Programme Performance community you get a single page of the same name as the community with some drill-down pages.

Sabisu project intelligence demo - programme performance

Each project has the drill down icon Sabisu icon for data drill-downso you can get the next level of information for each project.

Drilling down on the HDPE Project will get you some detailed information about that project and it shows how Sabisu allows you to easily mix and  match different data types and sources in the same place.

Finally…

Enjoy!

And do drop us a line either on the platform, or in comments below.

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Revision #2415 (‘Polydamas’)

A busy week here at Sabisu, with the focus being on enhancing the Hub user experience and demonstrating project intelligence capabilities.

Major changes:

  • The Widget Editor is looking great as we deliver the first in a series of changes to make it easier to use.
  • Following on from the introduction of OPC UA data integration in recent releases the changes have now been made to Widget Editor to make it easy to set up and access data sources.
  • The Hub continues to grow in capability; this week we’ve added

    Push‘ notifications so that users are alerted to new activity as it happens.

    Load on demand‘; as you scroll to the bottom of your list of messages, it’ll retrieve the next set automatically. This means the Hub is fast and will stay fast.

    Offline messaging is now represented better so it’s easy to message users who aren’t online at the time.

    Notifications and Administration feeds have been added so that the Hub really is where you find what’s relevant to you.

  • A significant amount of work has been done to extend the project intelligence demonstration. We now have a demo HDPE plant construction project which sits in a programme alongside some other large projects. We’ll put another post up shortly to take you through the demo in more detail but you can register here or if you’re already signed up, join the Poiltry HDPE Project community.

 

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3 things every corporate IT manager should do #1: Cancel all your projects

It’s no surprise that start-ups learn a lot, fast, or fail. It’s true for us too.

So we were kicking around what we’d do differently if we were plunged back into the corporate IT world today and whilst your opportunities to be radical are limited (you’ve got a pension to protect, right?) there are some lessons from our world you can apply to fundamentally change your capability for the better.

We came up with three things. Today we’ll discuss the first:

Aggressively & radically reduce ‘batch size’

The concept of reducing batch size is well understood but infrequently adopted. A lot of corporates adopt some agile techniques but then demand adherence to a project methodology which causes features to be piled up into increasingly large releases. The ’build/run’ mentality is still prevalent and projects are justified on largely subjective ROI calculations.

Aggressively pursuing continuous small changes reduces the importance of the ROI allowing the focus to be on making the change. Where a series of IT changes are a vital part of a business initiative  it’s the business initiative that has the ROI and IT is an enabler. It’s either needed for the overall ROI, or it’s not.

“Surely”, you may say, “that series of IT changes needed for a business initiative is a project?”

Hold true to your principles; regarding all requirements as a series of operational changes ensures that the changes are operable, i.e., actually work. This eases the path of the parent business project.

This also means the development team have to live with the operational constraints of the product. It makes for a better subsequent version if you have to eat your own dog food.

In fact, corporate IT projects are the only place we expect a new team to drop in, understand the processes and deliver business value. An ongoing relationship supports deep understanding of customer needs better and makes the changes so small that there’s reduced  focus on making up ROI figures.

Therefore we’d abandon project constructs altogether and align permanent, continuously improving workstreams to business needs (not necessarily departments). Each workstream would:

  1. Use the smallest batch size possible to deliver incremental change direct to the business.
  2. Require a vision, strategy and continuously optimised product suite – just as a lean start up requires them.
  3. Absorb new initiatives into its backlog, or be created in response to a new business initiative – but once committed, would be regarded as permanent.
  4. Set it’s own priorities.
  5. Have it’s own budget & resources/allocations (but hey, you can lend out your experts if required).

So you don’t need to fire everyone or try an outlandish, career limiting pivot in order to deliver the benefits of a lean start-up in a corporate. You just have to think ‘product’.

Perhaps that’ll be part 2, which we’ll publish next Friday (4th May).

 

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Revision #2345 (‘Deiphobus’)

After releasing a number of major changes last week the team made a number of small changes this week.

Major updates:

  • Users can now manually create their own sub-tabs. Click on the tab menu, choose ‘Add sub-tab’ and you can edit the page just as you would a normal tab.

Minor updates:

  • Scrolling down the Hub now loads more data on demand, i.e., when you hit the bottom of the screen it’ll bring in the next few messages. It’s fast though – blink and you’ll miss it.
  • The messaging option in the Hub has been revised slightly so that if you click on a conversation with a user, it’ll give you a clear indication of who that conversation is with.
  • We’ve done some work to the ‘welcome pages’ new users see when entering the platform for the first time to make it a little more user friendly.
  • There’s been some necessary work on the back end parts of the system, so tidying up database structures and so on.
  • We continue to make changes to the web site; we now have four focused landing pages; please check them out and let us know what you think:
    http://www.sabisu.co/plant-operations
    http://www.sabisu.co/capital-projects
    http://www.sabisu.co/digital-signage
    http://www.sabisu.co/energy

 

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Revision #2308 (‘Aias’ & ‘Aphrodite’)

Some great stuff this week. We skipped an Easter release because of the public holidays eating into productive time.

Major changes:

  • Offline messaging is now in; you’ll see the Hub has ‘Messages’ and the footer bar has ‘Chat & Messages’. If someone isn’t on-line for a chat, you can message them anyway. Chat and messaging is integrated so the person you’re messaging will be alerted when they log-on to the platform and can seamlessly start a chat, or message you back.
  • The table subcomponent can now sort data in the table  - either ascending or descending.

Minor changes:

  • We’ve overhauled permissions in File Manager so as to be more consistent and reliable.
  • If you’re a user of one of our demo Poiltry Plc communities then you’ll see that a number of the pages have been updated.
  • There was an issue if you were particularly quick about hovering over a user in the Chat & Messages pop-up and then starting a chat where the hovercard would obscure the chat – this is now resolved.
  • A defect relating to chat history not showing the most recent chats has been updated.
  • A defect where a Widget Message cleared the content of the widget if the refresh interval coincided with the message arriving.
  • An incident with Generate Key Invite not working too well when addressing multiple emails has been resolved. This is a great way to quickly invite users into the platform and it’s now more reliable than ever.
  • Hashtag (#likethis) searching in Chat had been disabled as we felt it was inconsistent with other uses of hashtagging in the platform. It’s now switched back on again and whilst still not totally consistent, it’s much better.

We’ve made a number of minor changes to the main Sabisu.co site too so any comments would be much appreciated. In particular it’s now possible to sign-up from wherever you land and there are a number of new pages under ‘What is Sabisu’. We’ve also added a new ‘Partners’ page.


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