Making outsourced asset management easy (PAS 55 / ISO 55000)

As discussed in our introductory Sabisu & PAS 55 / ISO 55000 post, here at Sabisu we understand that our software is as valuable as the actions it drives in the physical world. The act of managing an asset is what Sabisu is all about; how it adds value, reduces costs, increases production efficiency.

It’s this physical world where best practice physical asset management is defined by PAS 55 and the forthcoming ISO 55000/1/2 standard.

Outsourcing asset management is potentially complicated, with each outsourcing arrangement very different; hence the PAS 55:2008 standard is simply concerned with control and clarity of operations, as detailed in section 4.4.2, Outsourcing of asset management activities.

Beyond the necessary business processes which bind the outsourced aspects  into the overall asset management system, there are communication and reporting considerations which Sabisu is a great fit for.

Sharing knowledge between organisations

Clause (b) in PAS 55:2008 section 4.4.2 specifically references; identification and documentation of ‘processes and scope of sharing knowledge between organisation and contracted service provider’.

How do we make this happen?

Sabisu provides a single reporting platform for both organisations, regardless of the location of the managed assets or those managing them. The IT considerations are taken care of; all each party has to do is actually manage the assets, or ensure they’re being managed properly.

Teams from both the contracted service provider and the operating organisation can co-exist in the same Sabisu Communities, with identical real-time views of the assets and common systems with which to maintain them. Knowledge exchange is immediate and direct.

Sharing activities with third parties

Clause (c) in PAS 55:2008 section 4.4.2 specifically references; identification and documentation of ‘authorities and responsibilities within the organisation for managing the outsourced processes and activities’.

How does this happen in practice? Email?

Sabisu’s single platform provides a better option; Actions. We think they’re a great fit because:

  • Actions are centralised so an organisation can assign an Action to the contracted service provider, yet retain visibility of all activity.
  • With Scheduled Actions, contractual obligations can be created and assigned to teams in advance, e.g., routine asset inspections. With email reminders and constant visibility for both parties it’s impossible to miss them.
  • With various categorisation and tagging options, you can feature one Action in multiple asset management checklists.
  • Actions can be created from external AIMS systems through an easy to use API.
  • As they’re embedded into Sabisu, you have all Sabisu’s dashboard reporting capability to hand, fulfilling reporting, information management and communication aspects of the PAS 55 standard.
  • Actions are ready to go today; no configuration necessary.

Assigning roles and responsibilities

Clause (c) in PAS 55:2008 section 4.4.2 specifically references; identification and documentation of ‘authorities and responsibilities within the organisation for managing the outsourced processes and activities’.

Defining responsibilities is one thing; building Sabisu Communities to reflect those responsibilities delivers much more.

Sabisu Communities are groups of users with a shared interest. They’re designed to easily allow the sharing of relevant data or communication of an insight; it’s a trust system, very much as an outsourcing arrangement is.

By sharing Communities the contracted service provider and asset owning organisation can share data and collaborate directly, in real-time. When assets can develop issues quickly, or in a high-value/high-cost operation this immediacy is valuable and can be measured on the bottom line.

This adds up to PAS 55 / ISO 55000 being a great fit for Sabisu; in fact Sabisu extends those basic standards into real positive profit impact.

All the required functionality is in place already, simply awaiting configuration.

We hope this has been useful and we’ll be exploring other areas of PAS 55 / ISO 55000 in forthcoming posts.

Please feel free to contact us to find out more.

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